Comprehensive support for the transition from group training to online training and in-house material production
Conducting unified design creation, training design seminars, and individual guidance
Japan Cooperation Center for Petroleum and Sustainable Energy(JCCP) - Dear Sir/Madam
Special Advisor (Curriculum Development Department, Human Resource Development Department. Public Relations Communication, Women, Diversity, CSR Department) Mr. Tetsuo Arii
- In-house Support
- Improvements
- ：・Teaching Material Creation Support
-Teaching Material Creation Support Seminar*, Individual Guidance*
-Online Training Support Seminar*
・Manuscript, Manual, etc. Creation
-Teaching Material Template Design Creation
-Tool Manual Creation
*Conducted online
Customer Requests
Decision to transition from in-person training to online training due to the COVID-19 pandemic
The Japan Cooperation Center for the Petroleum Industry (hereinafter referred to as JCCP, honorifics omitted) is an organization established in 1981 with the aim of enhancing friendly relations through technical cooperation and human exchange with oil-producing countries, and contributing to the stable supply of oil in Japan. It conducts various projects such as accepting trainees from oil-producing countries, developing industrial infrastructure, inviting overseas dignitaries related to oil, and hosting international conferences.
Among these, the human resource development project has invited over 25,000 engineers and management personnel from more than 50 countries, including the Middle East, Asia, and South America, to Japan since its establishment. This project activity involves learning Japanese technology and knowledge through various group training sessions, deepening understanding of Japan itself.
In 2020, as the spread of the novel coronavirus made it difficult to enter the country from abroad, JCCP immediately decided to transition from in-person training to online training. Using online meeting tools, we adopted a live streaming format that allows instructors and participants to converse in real-time. We decided to prepare training materials for online training based on the materials used in in-person training. There are over 300 materials created by about 10 instructors for the training. While we rushed to prepare and wanted to start as soon as possible, we also faced challenges such as wanting to upgrade the content and presentation, and figuring out how to utilize the materials created for in-person training in an online format.
I want to create training designs and training materials suitable for online use
In-person group training and online training differ significantly in terms of training design and class management. For example, in an in-person setting, the instructor can progress the lecture while observing the participants' reactions, but in an online setting, even with the camera on, it is difficult to notice the finer details. Additionally, all participants in the JCCP training reside overseas, so the circumstances of online training differ from the group training that was previously conducted in person in Japan.
Including points like these,
・Gaining knowledge about training design suitable for online formats, which needs to be considered from the design stage
・We must rapidly advance the creation of materials for online training, but what points should we keep in mind when creating materials for online use?
・We wanted to unify the design of the materials used for in-person training as we transition to online formats
and had various challenges.
In July 2020, we received an inquiry from Human Science as a company that can comprehensively support the creation of teaching materials and training design.
Special Advisor (Curriculum Development Department, Human Resource Development Department. Public Relations Communication, Women, Diversity, CSR Department) Mr. Tetsuo Arii
Key Points of the Proposal
Contract after inquiries and proposals
In July 2020, we received an inquiry and implemented a proposal in the same month. In August, we signed the contract and kicked off the project.
As an urgent issue, we received a request stating, "I want to quickly understand the key points for creating teaching materials in order to start online training sequentially from October," so we decided to prepare a seminar for instructors.
Introduction to the Key Points of Creating PowerPoint Materials
Two weeks later, an online seminar was held for about 10 instructors on the topics of "Key Points of Online Training Design" and "Key Points of Creating PowerPoint Materials." After reviewing several pre-prepared materials provided in advance, the following content was covered in the seminar.
・Designing Online Training
・Basics of Manuscript Creation
・Tips for Visualizing Information
・How to Review Manuscripts
・Introduction to Two ID Models Useful for Material Production
・Tips for Creating Tests
Provide personalized advice tailored to individual challenges
After grasping the tips for creating teaching materials in the seminar, we started online individual guidance so that you can freely consult about issues related to material creation.
We provided more practical advice while looking at the teaching materials you sent us in progress.
Create a new design for the teaching materials (PowerPoint) and unify them
Alongside the seminar, we will conduct "PowerPoint Template Design Creation."
We will create the design after discussing your requests regarding the "base color" and "overall taste (such as a pop feel or a calm feel)." We will also prepare materials that are easy for instructors to use, such as "creation samples" and "color samples" using parts of the teaching materials in progress.
Additionally, we provided support for material creation upon request, even beyond teaching materials (e.g., creating informational materials for the JCCP-hosted forum).
Introduction to the 10 Points Instructors Should Keep in Mind for Online Training
In February 2021, we held our second seminar. The instructor, who is also a member of the ATD International Member Network Japan, introduced useful advice and techniques for online training, incorporating the latest information from overseas.
Additionally, we presented case studies on the use of e-learning, VR, and videos as helpful information for further developing online training in the future.
• Advice for instructors conducting online training
• Design of online training
• Methods for enhancing communication
• Creation and utilization of e-learning
• Utilization of VR and recorded videos
Teaching Material Template
Customer Feedback from Clients
Benefits of Implementation
・Completed the preparation for online training in a short period (2 months).
・Successfully introduced methods for designing and managing online training within the organization.
・Assisted in solving issues related to training design for instructors.
・Gained deeper knowledge of the latest methodologies in talent development.
・Improved the level of presentation creation.
Evaluation of Human Science
・Responded quickly to urgent needs, enabling a rapid launch in a short period.
・Carefully addressed the individual challenges of each instructor.
・Experts collaborated flexibly as a team on training materials and training design.
・Possessed extensive knowledge of the latest advancements in training-related methods, leading to enhanced training quality.
