Production of railway construction safety awareness content
Reducing workload through outsourcing
Tokyo Technical Writing and Translation Company
- Construction
- Course Material Creation
- Purpose of Implementation
- : Content Creation
Customer Requests Received
Human Science (hereinafter referred to as HS): Please tell us about the "Caution Card" that is being created as one of the measures to prevent accidents.
TOTETSU KOGYO CO.,LTD. (hereinafter referred to as TOTETSU): Under our management philosophy of "safety is our top priority in everything we do," we are conducting various safety activities.
One of these activities is the use of "Caution Cards."
Based on lessons learned from past accidents, both within our company and other companies, we have created these cards as a tool to summarize important points and safety rules that require special attention, in order to prevent recurrence.
These cards are used as a "support card" for those involved in construction, and are utilized during the planning stage of construction projects and in various situations during daily work.
About Caution Cards
https://www.totetsu.co.jp/csr/safety.html
HS: "Regarding the "Request Card", it was created internally, but what challenges did you face in its creation and operation?"
Tohtetsu: As for the operation method, the person in charge of each department considers what kind of danger is lurking in the construction to be carried out in advance, selects the relevant "required annotation card", and describes the measures to be taken in the construction plan. It is also used in the daily work meetings.
For example, in the KY meeting on the day of construction, we use the "required annotation card" to thoroughly explain the points of danger and measures to be taken according to the work content of the day to the workers.
However, the current "required annotation card" that we started creating in 2008 has many words and is difficult to read, the design is outdated, and it is not easy to read. Therefore, we felt the need for knowledge to provide information in an easy-to-understand manner, such as organizing the text and devising the design.
*KY Meeting: KY stands for "Kiken Yochi" which means predicting and recognizing potential dangers in work, coming up with safety measures, and having each individual execute them. One specific way to carry out KY activities is through "KY Meetings".
Customer Feedback
HS: Please tell us the reason for choosing our company.
Tohoku Railway: The production record of e-learning content at NIPPON DENSETSU KOGYO, a fellow railway construction company, was the deciding factor. After inspecting their Safety Culture Creation Hall and seeing Human Science's work, I felt that they were "exactly the company I was looking for."
HS: How was it to entrust our company?
Tohtetsu: The response is fast, isn't it? We were able to implement it with a sense of speed rather than implementing it internally.
Even without detailed explanations, they finished it with high quality, allowing us to focus on confirmation and reducing our workload.
When we create it ourselves, the format tends to become inconsistent, but we are also satisfied that we were able to create a format and achieve a unified finish.
From Human Science representative
Production Process
In the first year, as a trial to assess quality, the construction department was tasked with creating 22 particularly important existing cards.
Based on the reason for selecting HS, which was "NIPPON DENSETSU KOGYO CO.,LTD.'s track record", we were in charge of the company's content creation and started production with a team that was knowledgeable about railway construction.
①Create template designs in PowerPoint
Many existing annotation cards were created in Word or Excel, but PowerPoint has an advantage in design adjustments and drawing. Therefore, we adopted PowerPoint for new cards and created a unified design.
② Create a new card from existing cards and provided materials
We carefully read through the provided existing cards and created a new card.
In the process of creating the new card, we:
・Summarized the content as much as possible, omitted unnecessary parts, and reduced the amount of text
・Incorporated figures, illustrations, and photos to make it easy to understand at a glance, and emphasized important points to improve the overall appearance
・Simplified technical and complex language to make the text easier to read
Some cases only provided materials before creating the card, but we created one card from multiple materials.
③ Horizontal Expansion to Other Departments
After completing the production at the Construction Department, we were also introduced to other departments and started production at the Civil Engineering Department and Railway Department. We listened to the requests from each department's representatives during meetings, created templates with different colors, and customized the content to fit each department's needs. We continue to work together with representatives from each department to progress with the production.
Posted on 2021.08.19
