e-Learning Blog

An LMS (Learning Management System) is a platform designed to efficiently operate and manage learning and training. It is utilized in educational institutions and corporate training environments, with its greatest feature being the centralized management of learners' study histories and performance. Traditionally, learning data was managed separately using paper or spreadsheet software, but by implementing an LMS, it becomes possible to handle all data collectively, thereby simultaneously improving the quality and efficiency of education.

1-1. Main Functions of LMS

LMS is equipped with convenient features that support learning. Here, we introduce some of the representative ones.

Course Management
This function allows you to register, edit, and publish training sessions and courses as "courses." You can also set the target learners and specify the learning period, enabling efficient design of training programs.

Learner Progress Management
You can check each learner's progress in real time. This allows you to understand who has progressed to what point in their studies and which assignments they are struggling with, enabling appropriate follow-up support.

Material Registration Function
You can register and distribute various types of materials such as PDFs, videos, and slide presentations within the system. This eliminates the hassle of distributing paper materials or sending emails, allowing learners to access and study anytime.

Examination and Evaluation Functions
You can conduct quizzes and confirmation tests online, with automatic grading and result aggregation also available. This enables smooth objective evaluation, which helps measure training outcomes.

Communication Tools (Bulletin Boards, Chat)
These features facilitate interactions among learners and instructors. By utilizing bulletin boards and chat, two-way learning and information exchange become possible, leading to increased motivation to learn.

＞What is a Learning Management System (LMS)? - From Basic Functions to Implementation Benefits and Recommended Systems -

1-2. Reasons for the Rapid Adoption of LMS

In recent years, there are the following reasons behind the rapid adoption of LMS.

Responding to the Diversification of Work Styles
With the spread of remote work and telecommuting, training styles that are not bound by location or time have become necessary. LMS allows training to be completed online, enabling learners to study according to their own schedules.

Streamlining Training and Reducing Costs
Printing paper materials and arranging venues are no longer necessary, significantly reducing the operational burden and expenses for those in charge.

Visualization of Learning Effectiveness
Since the progress and comprehension levels of participants can be quantified, it becomes easier to measure and improve the effectiveness of training.

Strategic Utilization of Human Resource Development
By accumulating and analyzing learning data, it becomes easier to create development plans tailored to each employee, directly contributing to the overall human resource development of the organization.

In this way, LMS is spreading as an important foundation supporting the digitalization of education and training.

Even after introducing an LMS, many people may wonder, "Where should I start?" or "How do I deliver materials to learners?" Here, we clearly explain how to use LMS following the basic steps of user registration, material registration, and distribution. Reading this will help you visualize smoothly starting learning management within your company or organization.

2-1. Register the Users to be Used

First, organize "who will learn / who will manage."

Basic Procedures
・Decide attributes such as organization, department, and position: division, location, employment type, job category, position, year of joining, etc. This information can be used later for distributing materials and report analysis.
・Decide the user ID assignment rules: employee number base is recommended (less duplication and changes, easier to link with other systems).
・Choose the registration method
→ For a small number: manual registration from the management screen.
→ For a large number: bulk registration via CSV (enter name, email, affiliation, position, etc. according to the template).
→ For continuous operation: automate by linking with HR systems or directories.

Efficiency Tips (HR System Integration)
・Make the HR master data the “source of truth”: Update hires, transfers, and resignations in the HR system and have them automatically reflected in the LMS.
・Synchronize daily or every few hours: Changes in assignments or new employees can immediately access the correct courses.
・Use attribute rules for automatic course assignment: For example, department = “Sales” and position = “Manager”.

Common Pitfalls
・Import errors caused by full-width/half-width characters in names or duplicate emails: Clean data before registration.
・Inactive accounts of resigned employees left unattended: Automate deactivation rules to prevent information leaks.

2-2. Register Content (e-learning materials, etc.)

Next, we add "What to learn."

Main Supported Formats
・Videos (mp4, etc.), documents (PDF/slides), web pages, quizzes
・Formats that can record detailed learning history such as SCORM, xAPI packages, and H5P (interactive content) are also effective.

Basic Procedures
・Create a course: Set the title, purpose, target audience, required time, and achievement criteria (e.g., 100% viewing + 80 points or higher on the test).
・Consider course design: Make the learning flow clear with introduction → main content → confirmation test → survey, etc.
・Register materials: Upload files or embed external URLs. Attach subtitles or script PDFs as needed.
・Define course requirements: Specify the order of attendance, mandatory or optional status, passing criteria, course deadlines, and whether retakes are allowed.
・Metadata & tags: Tag fields, skills, levels, and target departments → improves searchability and makes course assignment easier.
・Version control: When updating content, clearly indicate the version number, revision date, and summary of changes (important for audits and legal compliance).

Key Points at Registration
・Allow playback speed adjustment and resume playback: Enhance the learning experience.
・Decide whether downloads are permitted when distributing materials or videos: Clarify permissions, such as view-only for confidential company documents.
・Consider accessibility for diverse learners: Add video subtitles, set alternative text, improve visibility, etc.

2-3. Assign Courses to Users

Finally, decide "who should take it, by when, and in what order."

Methods of Course Assignment (Typical Examples)
・Individual Assignment: Manually assign to specific users. Suitable for small-scale or spot training.
・Group/Department-Based Assignment: Assign courses to attribute groups such as departments or locations. Resilient to personnel transfers.
・Rule-Based Automatic Course Assignment:
→ Example) "Automatically assign ‘Basic Onboarding’ to new employees within 30 days of their start date."
→ Example) "Automatically assign ‘Annual Compliance Update’ every April 1 to supervisors and above in the Sales Department."
・Learning Paths (Course Sequence/Prerequisites): Stage learning such as pass A → unlock B.
・Deadlines & Reminders: Course deadlines and automatic emails to those who have not completed (days before, on the day, after the deadline).

Notifications and Guidance
・Initial notification email: Clearly state the purpose, required time, deadline, and contact information.
・Announcements on the top page.
・Enabling supervisor notifications promotes follow-up in the field.

Post-Course Confirmation
・Check progress and pass rates on the dashboard: visualize learning stagnation points by department and position.
・Automatically send lists of incomplete participants: weekly to responsible persons and supervisors.
・Collect surveys → improve: continuously enhance quality with a 1-minute survey after course completion.

By following just these three steps, you can reduce daily manual work while reliably delivering the necessary learning to the right people. Once the operation is running smoothly, it is recommended to further expand automation, such as automatic onboarding at the time of joining and automatic renewal of mandatory annual training.

LMS is utilized not only for employee training but also for external partners, customers, and even educational institutions in various situations. Here, we highlight three representative use cases and explain specifically how it can be beneficial.

3-1. In-house Training

LMS can accommodate a wide range of groups, from company-wide common training to new employee training, tiered training, and training for managers. Since learning histories and progress statuses can be centrally managed, it is immediately clear "who has completed which training." Additionally, by combining videos, texts, and tests, training can be conducted efficiently, allowing education to continue without interrupting on-site work.

3-2. Education Outside the Company

LMS is also effective for training non-regular staff such as part-time and temporary employees, group companies, agencies, and even customers. Because materials can be distributed simultaneously to target individuals across multiple locations, the quality of education can be standardized. In particular, sharing product knowledge and manuals can be quickly communicated through the LMS, leading to improved service quality and increased customer satisfaction.

3-3. Educational Institutions

LMS is widely used by schools and educational service providers for online classes and learning support. It makes it easy to track students' learning progress, and assignments and exams can also be managed online. Furthermore, by utilizing bulletin boards and chat functions, communication between students and teachers, as well as among students themselves, is promoted, enhancing learning effectiveness.

>Moodle is not used only at universities (wide-ranging use)
>How to conduct online training by linking Moodle and Zoom?
>Moodle and IBT ~ Conducting online exams using the waiting room feature ~

How is LMS actually useful? Here, we introduce case studies of implementation in companies and academic societies, showcasing results such as improved educational effectiveness and reduced operational burdens.

4-1. Introduction of e-Learning to Promote RPA Utilization

TEPCO Solution Advance Co., Ltd. introduced the LMS "Moodle" to promote the use of RPA (Robotic Process Automation), which is essential for improving operational efficiency, within the company.
Previously, they relied on face-to-face training and distributing materials, which placed a heavy burden on the training staff and posed the challenge for learners of "difficulty learning at their own pace." Therefore, they developed e-learning materials and established a system to deliver them on Moodle.
As a result, learners can study RPA from basics to advanced topics anytime and anywhere, improving knowledge retention. Training staff can also manage progress efficiently, enabling effective company-wide skill enhancement.

>TEPCO Solution Advance Inc. Case Study

4-2. Providing Emergency Nursing Seminars Online

The Japanese Society of Emergency Nursing conducts seminars on highly specialized emergency nursing for nurses nationwide. Traditionally, these seminars were mainly held in-person at venues, which posed significant challenges such as travel burdens for participants and high preparation costs for organizers.
Therefore, they utilized the LMS "Moodle" to move the seminars online. Furthermore, by integrating with their existing portal site, they established a system that allows members to log in and attend smoothly.
As a result, participants can now attend regardless of location, and the society has greatly reduced its operational burden. This has created an environment where specialized knowledge can be delivered to a larger number of nurses.

What these cases show is that LMS is a flexible system that can be applied both to "in-house business skill training" and to the "dissemination of specialized knowledge." By implementing it according to the challenges of your company or organization, you can simultaneously achieve improved educational effectiveness and reduced operational burden.

>Case Study: Japan Society of Emergency Nursing

An LMS (Learning Management System) is a flexible system that can be utilized in various settings such as employee training, customer education, and learning support in educational institutions. It not only allows you to register users and learning materials and manage learning progress, but also centrally handles communication and evaluation, greatly enhancing the quality and efficiency of education.
As demonstrated by actual cases, an LMS is a powerful tool that improves educational effectiveness while reducing the operational burden and continuously enhancing the learning environment.

Our company provides comprehensive services from the introduction to operational support of Moodle, an open-source LMS, and Totara, which has enhanced features for enterprises. We offer one-stop solutions including system construction tailored to your requirements, course material production, and operational support.
If you are considering introducing the most suitable LMS for your company, please be sure to check the service introduction pages below.

＞ Totara Learn Implementation Support
＞ Moodle Implementation Support